The 8 Reasons To Use Encrypted Email (Secure Email Guide)

In today’s age of technology and information, cybercriminal activity is very much alive and well. Working in cybersecurity has taught me the importance of email encryption and protecting sensitive information like bank account details and passwords. So, let me show you eight reasons why you should use an encrypted email.

The eight reasons to use encrypted emails include:

  1. Protect business Information
  2. Protect individual personal privacy
  3. Prevent data leaks
  4. Authenticate an email sender
  5. Adhere to compliance regulations
  6. Save time and money
  7. More convenient than traditional mail
  8. Protect customer information

When it comes to protecting personal information, whether for the business or individual, it is wise to take every precaution. By understanding how encrypted emails ensure your privacy, you can start implementing email encryption into your communication, thereby improving the security of your information today! 

why use encrypted email

1. Encrypted Emails Protect Crucial Business Information

Emails are often left unprotected by SSL/TLS protocols and sent in plain text over local networks and the Internet. Hackers can intercept and view the contents of email messages and their attachments while being sent between the sender and the recipient.

Every business employs unique strategies that they want to have protected. It’s common knowledge that all businesses are dependent on knowledge, and for a firm to thrive, information must be available and shared throughout multiple departments or individuals.

There is always a need for secret communication in senior management and sales, financial administration, product development, human resources, and customer support. No business wants its strategies or plans known to its competitors. 

2. Encrypted Email Protect Individual Personal Privacy  

Most email providers do not store emails in an encrypted format to avoid performance overheads and make browsing through emails faster. More crucially, it automatically enables them to read your emails to tailor advertisements to you.

Even if your emails are safe from being used for targeted adverts, they will be scanned for other purposes. In 2017, Google eliminated email-based ad personalization from its Gmail product in a high-profile drive to win more corporate customers, but it still reads emails. 

After all, the Google app knows when your next flight is scheduled to depart, and the Google Calendar app adds restaurant bookings for you instantly! The idea that some email service providers would send over your email data to someone without reluctance should be quite concerning for privacy-conscious individuals.

3. Encrypted Emails Prevent Data Leaks To The Public

Confidential information leaked to outside organizations or government agencies might have severe consequences for a reputable individual or organization. In the worst-case scenario, the data breach might result in lost income or reputation, penalties, or even criminal proceedings. The risk of private or confidential information slipping into the wrong hands is reduced when the email is secured.   

4. Encrypted Emails Can Authenticate A Sender

Spam is still alive and well, but encryption can aid employees in identifying a legitimate source. Encryption combined with digital signatures assures the recipient that the sender is genuine and that the communication has not been tampered with or altered in any way, shape, or form. 

More so, this strategy works well to guard against faked emails invading a company’s system via an employee’s account. Furthermore, it will alert you to any cybercriminal activity happening within the company, thereby giving you the chance to root it out and protect the organization from further harm or damage. 

5. Encrypted Emails Ensure Compliance Regulations

NDAs, contracts, laws, and other regulations all have their own set of rules for protecting personal information. Every business operating in the European Union, for example, must adhere to the EU General Data Protection Regulation (also known as GDPR). Personal data must always be treated by data protection legislation’s data protection principles.

Furthermore, many sectors have their own communication laws that must be obeyed. The obligations on communications can be addressed by using a flexible email encryption system that considers various use cases.  

6. Encrypted Emails Can Save Time And Money 

For private communication, many businesses rely on conventional mail. In a fast-paced workplace, this is frequently no longer an option. End-user email encryption has always proved problematic in original and later decryption; it’s also proven difficult to handle cryptographic keys. 

As a result, email encryption software products evolved from the need to make these operations easier for people to complete – with encryption preferably done behind the scenes – and the need to reduce user training needs. Processes become substantially more efficient and faster with encrypted email messaging. 

What used to take days or weeks may now be accomplished in minutes. Printing, mailing and scanning do not consume as much time, permitting employees to focus on more vital responsibilities.

7. Encrypted Emails Is More Convenient Than Post

Using standard mail to send a classified document involves multiple steps and procedures. If you need to get papers to a particular individual swiftly. You’d first print the document, seal it up inside an envelope, write an address, get ahold of a courier, wait for them to arrive, and then hand it over to them for delivery. 

Depending on the recipient’s location, the delivery might take a few hours or even days. Fortunately, you only need to attach the document and send it with email encryption.

8. Encrypted Emails Keep Customer Details Safe

Customers have always preferred quick and easy communication. As such, they are well-versed with digital communication and have more options for sharing information than ever before. However, they also have faith in your ability to safeguard the sensitive information they share with you.

On the other hand, customers may not always be aware of the safest communication methods. The company’s responsibility is to provide secure communication channels that suit customers’ demands. 

Conclusion 

Email encryption software acts to safeguard email messages and attachments delivered over untrusted networks, such as the Internet, from eavesdroppers gaining access to or altering the contents of the messages. Thus, protect yourself and ensure that the information you send is safe.